Rotational Play - Documenting Your Game

Thanks for sharing how you administrate your game. It's interesting, as my own savew is 10 years old and I (try to) play all households which must count close to 800 sims by now. The biggest negative is that I need longest time span, and my sims age veeeery slowly. There are still a few elders in my game that were created as YA back in 2014.

I have several routines for keeping track on the progress.

Most important is a spreadsheet where I group households by world and hood. Each houseold has one line per sim, when they move or die I color their info gray. The first few columns include notes regarding to-do. When I start a new sims year, I will check for upcoming birthdays as well as who should try for a baby (using a dice to allow for a touch of faith). The good thing re spreadsheets is that I easily can add more pages with misc background info from my sim universe, like rules, schools, elections etc.

The spreadsheet tells the story of each lot/household. The individual info is mainly static, like DNA, preferences and family relations. I have another system online where I add bigger events to each sim's "life line" (example), there I also  can access their family trees. I programmed this online stuff in javascript, and in the past other simmers were interested in a copy, but the system has grown into a monster including way too many scripts and details to make sense to others. When starting I had no idea how much it would grow, and it's now too late for re-programming. There is also a "community section" helping me to keep track on community matters, combined with my blog.

I also keep some photos from households, but mainly formal photos (like a posing group photo including their family, or single sim portraits), not from their everyday life. I have created one folder per family and for some political/community groups, to easily navigate.