Rotational players - how do you play?

I play all houses in my save, and with most worlds they are numerous and I need to rotate often. I keep a spreadsheet with notes on when say a birthday is coming up, or when something important shall be done, a graduation or wedding is coming up etc, so I rotate randomly according to my "todo" list. Some lots, like my private high schools, I play on every rotation, while some households are visited only every 3rd sim year or so.
I play with aging off - but turn it on for all on New Years Eve. I've realized that even sims who die from old age needs plenty more "aging on" time to reach their death moment, and this has become a problem - wish they would drop dead at least within a few hours, but it seems they now take a random number of days.

I also keep a massive residents registry with tons of community info and history for my save - it's all online here. I guarantee that you won't find all the info - there's way too much, and very detailed, LOL.